Caricom advance pasenger information (api) guidelines

Rum_Pirate

Rum_Pirate

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CARICOM ADVANCE PASENGER INFORMATION (API) GUIDELINES

WHAT IS APIS?
Advance Passenger Information (API) is data provided to the Joint Regional Communications Centre (JRCC) prior to the arrival and departure of an aircraft or vessel at each port of entry in participating Member States. It contains a complete list of persons (crew and passengers) on board including their biographic data and carrier information.
The JRCC has been nominated by all participating states as the agent/ representative for the collection/collation and vetting of API for ALL Air and Sea Carriers arriving at, and departing from each Member State.
1. PARTICIPATING MEMBER STATES (DOMESTIC SPACE COUNTRIES)
a.Antigua and Barbuda
b Barbados
c.Dominica
d.Grenada
e.Guyana
f.Jamaica
g.St. Kitts and Nevis
h.St. Lucia
i.St. Vincent and the Grenadines
j.Trinidad and Tobago
Note: All CARICOM Member States and Associate States are being encouraged to participate.

2.JRCC TELEPHONE CONTACT INFORMATION
(246) 435-4066 - Airline
(246) 436-7790 - Maritime
(246) 434-0933 - eAPIS
JRCC EMAIL ADDRESS: apis-support@impacsjrcc.org

3.
TIMINGS FOR SUBMISSION OF API
SEA CARRIERS
ARRIVALS
i.
Arrival from a port outside the Domestic Space
No later than Twenty Four (24) Hours Before Arrival at a port within the Domestic Space
ii.Arrival from a port within the Domestic Space
No later than One (1) Hour Before Arrival at a port within the Domestic Space
DEPARTURES
i.Departure to a port outside the Domestic Space
No later than Fifteen (15) Minutes After Departure from a port within the Domestic Space.
ii.Departure to a port within the Domestic Space
No later than One (1) Hour Before Arrival at a port within the Domestic Space.
I AM NOT SURE HOW YOU ARE EANT TO COMPLY IF YOU DO NOT HAVE INTERNET CONNECTION ABOARD! It does refer to carriers naot private yachts, not sure if that makes a difference - Rum Pirate!

4.
METHODS OF TRANSMISSION
The JRCC has made available various methods of transmission for the submission of API. Carriers may choose any one of the following methods:
ARINC (Aeronautical Radio Incorporated)
- COMMERCIAL CARRIERS
(Private Carriers may use this method, if capability exists)
Telex address - BGICUXH
JRCC Web Portal – www.caricomeapis.org
-CARRIERS (Carriers who do not utilize ARINC may consider this option).


Web Service - Carriers should contact the JRCC for programming information via apis-support@impacsjrcc.org in order to use this service.
5.
DATA FORMATS
i.UN-EDIFACT PAXLST (Crew and Passenger Information)
A file with “.edi” extension maybe submitted through any of the transmission methods listed above.
ii.XML File (utilizing CARICOM XML Schema)
Contact JRCC via apis-support@impacsjrcc.org
iii.XLS Spreadsheet (ONLY the JRCC downloadable spreadsheet available at www.caricomeapis.org)
Carriers using this method are required to register first.

6.
JRCC WEB PORTAL
The JRCC Web Portal is accessible at www.caricomeapis.org
Persons desirous of using this site MUST create a user account by first registering.
Persons encountering any difficulties should contact the JRCC for assistance.
1(246) 435-4066
1(246) 436-7790
1(246) 429-7931
1(246) 434-0933
*FOR SYSTEM FAILURE HAMPERING THE SUBMISSION OF API CONTACT THE JRCC

7.
MARITIME NAMING CONVENTION FOR ALL FILES UPLOADED THROUGH THE WEB PORTAL
For easy identification of your API the following naming convention is required for the file name submitted.
MARITIME
Vessel ID (IMO# or Registration#)
Departure Date yymmdd
Departure Time hhmm (24 hour format)
Arrival Date yymmdd
Arrival Time hhmm (24 hour format)
IMO or Registration # Arrival information (yymmddhhmm)
9123456-0812020845-0812031145
Departure information (yymmddhhmm)

Data relating to voyage:
?
Vessel Identification Number – (Mandatory) Validate
(Vessel Registration number or IMO number)
Data Type: String Length: 30
?
Vessel Identification Type – (Mandatory) Validate
(Indicator to identify type of registration number used)
Data Type: String Length: 30
?
Vessel Name – (Mandatory) Validate
(Name of Vessel)
Data Type: String Length: 100
?
Country of Registration – (Mandatory) Validate
(Country where vessel is registered)
2 Letter ISO Country Code (XML)
3 Letter ISO Country Code (XLS)
Data Type: String Length: 2
?
Agent/Owner – (Mandatory) Validate
(Name of agent for the vessel or where no Agent name of Owner)
Data Type: String Length: 100
?
Call Sign (where applicable) – (Optional)
(The official Call Sign of the Vessel)
Data Type: String Length: 60
•
Scheduled Departure Date – (Mandatory) Validate
Date of scheduled departure of vessel
(Based on local time of departure location)
(YYYY-MM-DD) XML
(YYMMDD) UNEDIFACT
(YYYY/MM/DD) XLS
Data Type: Date
 
Scheduled Departure Time – (Mandatory) Validate
Time of scheduled departure of vessel
(Based on local time of departure location)
(24 Hour format as HH:MM:SS)
Data Type: Time
?
Scheduled Arrival Date– (Mandatory) Validate
Date of scheduled arrival of vessel
(Based on local time of arrival location)
(YYYY-MM-DD) XML
(YYMMDD) UNEDIFACT
(YYYY/MM/DD) XLS
Data Type: Date
•
Scheduled Arrival Time– (Mandatory) Validate
Time of scheduled arrival of vessel
(Based on local time of departure location)
(24 Hour format as HH:MM:SS)
Data Type: Time
•
Last Place/Port of Call of Vessel– (Mandatory) Validate
(Departure Port)
(Vessel departed from this last place/port of call to go to “place/port of vessel or aircraft initial arrival”)
Vessel: 2 Letter Country Code and 3 Letter Seaport Code
Example: BBBGI [BB – Country Code; BGI - Port Code]
Data Type: String Length: 5
?
Place/Port of Vessel Initial Arrival – (Mandatory) Validate
(Arrival Port)
(Place/port in the country of destination where the vessel arrives from the “last place/port of call of vessel”)
Vessel: 2 Letter Country Code and 3 Letter Seaport Code
Example: BBBGI [BB – Country Code; BGI - Port Code]
Data Type: String Length: 5

Subsequent Place/Port of Call within the country/domestic space – (Mandatory)
(Subsequent place/port of call within the country/domestic space)
Vessel: 2 Letter Country Code and 3 Letter Seaport Code (XML only)
Example: BBBGI [BB – Country Code; BGI - Port Code]
Data Type: String Length: 5
?
Number of Passengers on board – (Mandatory) Validate
(Total number of passengers)
Data Type: Number Length: 6
?
Number of Crew on board – (Mandatory) Validate
(Total number of crew on board)
Data Type: Number Length: 6
Data relating to each individual on board:
(Core Data Elements of the Official Travel Document)
?
Official Travel Document Number – (Mandatory) Validate
(Passport or other official travel document number)
Data Type: String Length: 30
?
Issuing State or Organization of the Official Travel Document – (Mandatory) Validate
(Name of the State or Organization Country responsible for the issuance of the official travel document)
(3 letter ISO Country Code) UNEDIFACT and XLS
(2 letter ISO Country Code) XML
(Nationality of the holder)
Data Type: String Length: 3
?
Official Travel Document Type – (Mandatory) Validate
(Indicator to identify type of travel document)
Data Type: String Length: 60

Expiration Date of Official Travel document – (Mandatory) Validate
(Expiration date of the official travel document)
(YYYY-MM-DD) XML
(YYMMDD) UNEDIFACT
(YYYY/MM/DD) XLS
Data Type: Date
Persons travelling with a travel document without an expiry date should use the default date for the end of the current year until further notice. i.e. 2008 – the current year, the default date should be 2008-12-31
?
Last Name – (Mandatory) Validate
(Last Name of the holder as it appears on the official travel document.)
Data Type: String Length: 50
?
First Name – (Mandatory) Validate
(Last Name of the holder as it appears on the official travel document.)
Data Type: String Length: 50
?
Middle Name – (Optional)
(Middle Name of the holder as it appears on the official travel document.)
Data Type: String Length: 50
?
Nationality – (Mandatory) Validate
(Nationality of the holder)
(3 letter ISO Country Code)
(2 letter ISO Country Code) XML
(Nationality of the holder)
Data Type: String Length: 3
?
Date of Birth– (Mandatory) Validate
(Date of birth of the holder)
(YYYY-MM-DD) XML
(YYMMDD) UNEDIFACT
(YYYY/MM/DD) XLS
Data Type: Date

Gender – (Mandatory) Validate
(Gender of the holder)
(Male or Female) XML
(M or F) UNEDIFACT or XLS
(Gender of the holder)
Data Type: Char Length: 6
?
Place of Birth – (Mandatory)
(Place of birth such as city and country)
Data Type: String Length: 50
?
Traveler’s Status – (Mandatory)
(Passenger, Crew, In-transit)
Data Type: String Length: 25
?
Place/Port of Original Embarkation (Departure) – (Mandatory) Validate
(Place/Port where traveler originates foreign travel)
Vessel: 2 Letter Country Code and 3 Letter Seaport Code
Example: BBBGI [BB – Country Code; BGI - Port Code]
Data Type: String Length: 5
?
Place/Port of Clearance – (Mandatory) Validate
(Place/Port where traveler is cleared by the border control agencies)
Vessel: 2 Letter Country Code and 3 Letter Seaport Code
Example: BBBGI [BB – Country Code; BGI - Port Code]
Data Type: String Length: 5
?
Place/Port of Onward Foreign Destination (Next Port) – (Optional)
(Foreign place/port where traveler is transiting to)
If traveler is not cleared by border control agencies indicate next port of arrival for this data element
Vessel: 2 Letter Country Code and 3 Letter Seaport Code
Example: BBBGI [BB – Country Code; BGI - Port Code]
Data Type: String Length: 5

Please be advised that in the near future carriers will be required to transmit data elements for Primary Residence (where traveller resides for most of the year) and Destination Address under Data Relating to Each Individual Passenger. The Joint Regional Communications Centre (JRCC) will inform carriers in advance thereby giving them the opportunity to make all changes necessary to capture the information and transmit it to the Centre.
Data relating to the Reporting Party:
?
Reporting Party Name – (Mandatory) Validate
(Full Name of Reporting Party)
Data Type: String Length: 150
?
Reporting Party Telephone Number – (Mandatory) Validate
(Telephone Number of the Reporting Party)
Data Type: String Length: 20
?
Reporting Party Facsimile – (Mandatory) Validate
(Facsimile Number of the Reporting Party)
Data Type: String Length: 20

GLOSSARY OF TERMS
Optional: The Field can be omitted.
Mandatory: Information is required.
Validate: Application must check that the field is not empty or blank.
The information contained in this document is subject to change.
 
SEAPORTS WITHIN PARTICPATING MEMBER STATES (DOMESTIC SPACE COUNTRIES)
Below is a list of Seaports within the ten(10) Domestic Space Countries along with each countries two(2) letter ISO country code.
Antigua and Barbuda
Code
AG
Details
Two(2) letter ISO country code
AGANU
Antigua
AGBBQ
Barbuda
AGSJO
St John's
Barbados
Code
Details
BB
Two(2) letter ISO country code
BBBGI
Bridgetown
Dominica
Code
Details
DM
Two(2) letter ISO country code
DMADM
Anse De Mai
DMDOM
Dominica
DMPOR
Portsmouth
DMRSU
Roseau
Grenada
Code
Details
GD
Two(2) letter ISO country code
GDGND
Grenada
GDGRE
Grenville
GDHIL
Hillsborough, Carriacou Island
GDSTG
Saint George's
Guyana
Code
Details
GY
Two(2) letter ISO country code
GYAHL
Aishalton
GYBCG
Bemichi
GYBMJ
Baramita
GYEKE
Ekereku
GYGEO
Georgetown
GYGFO
Bartica
GYIMB
Imbaimadai
GYKAI
Kaieteur
GYKAR
Kamarang
GYKKG
Konawaruk
GYKPG
Kurupung
GYKRG
Karasabai
GYKRM
Karanambo
GYKTO
Kato
GYLDN
Linden
GYLTM
Lethem
GYLUB
Lumid Pau
GYMHA
Mahdia
GYMWJ
Matthews Ridge
GYMYM
Monkey Mountain
GYNAI
Annai
GYNAM
New Amsterdam
GYOGL
Ogle
GYORJ
Orinduik
GYPIQ
Pipillipai
GYPKM
Port Kaituma
GYPMT
Paramakotoi
GYPRR
Paruima
GYSDC
Sandcreek
GYSKM
Skeldon
GYTHI
Thimery
GYUSI
Mabaruma
GYVEG
Maikwak
Jamaica
Code
Details
JM
Two(2) letter ISO country code
JMALP
Alligator Pond
JMBLR
Black River
JMBWN
Bowden
JMFMH
Falmouth
JMGGT
Georgetown
JMKIN
Kingston
JMLUC
Lucea
JMMBJ
Montego Bay
JMMVJ
Mandeville
JMNEG
Negril
JMOCJ
Ocho Rios
JMORC
Oraca-Bessa
JMPEV
Port Esquivel
JMPKS
Port Kaiser
JMPMO
Port Morant
JMPOT
Port Antonio
JMPRH
Port Rhoades
JMPRO
Port Royal
JMRIB
Rio Bueno
JMROP
Rocky Point
JMSAW
St Anns Bay
JMSLM
Savanna la Mar
JMSPT
Spanish Town
JMSRI
Salt River
JMSTH
St Thomas
St. Kitts and Nevis
Code
Details
KN
Two(2) letter ISO country code
KNBAS
Basseterre, St. Kitts
KNNEV
Charlestown, Nevis
KNSKB
St. Kitts 14
St. Lucia
Code
Details
LC
Two(2) letter ISO country code
LCCDS
Cul de Sac
LCSLU
Castries
LCVIF
Vieux Fort
St. Vincent and the Grenadines
Code
Details
VC
Two(2) letter ISO country code
VCBQU
Port Elisabeth, Bequia
VCKTN
Kingstown, St Vincent
VCMQS
Mustique Island
VCSVD
St Vincent
VCUNI
Union Island
Trinidad and Tobago
Code
Details
TT
Two(2) letter ISO country code
TTLAB
La Brea (Brighton)
TTPOS
Port of Spain
TTPTF
Point Fortin
TTPTG
Point Galeota
TTPTP
Pointe a Pierre
TTPTS
Point Lisas
TTSCA
Scarborough, Tobago
TTSFE
San Fernando
TTTEM
Tembladora, Carenage
TTCHA
Crews Inn, Chaguaramas
 
My understanding is that the authorities here are not too worried if a yacht turns up withoutdoing it. But will find out more.


I have emailed them (multiole emails to different addresses and hope to receice a reply.


Dear Sirs

I have been asked by friends how their small private sailing yachts are to comply with the


when they do not have internet capability aboard and one of their vessels is a small one that travels at +/-7 knots and time being a factor.

Also how one should deal with it when sailing transatlantic from Europe.

Having phoned the Immigration and customs Dept in St.Kitts & Nevis. They were unable to answer and referred me to the web site.

I have visited the site http://www.caricomeapis.org/Default.aspx?tabid=367

Got the form :-
Form version 6
Last update 2007/11/12

Other than (submit Advance Passenger Information prior to arrival in and upon departure from any of the 10 Member States forming the Single Domestic Space.) found nothing on the web site, or the form, that provides :

1. who "the 10 Member States" are ?

One cannot presume that they are the Caricom states, as I understand (please correct me if I am wrong) that there are 15 (not 10) of them, namely
Antigua and Barbuda


The Bahamas


Barbados


Belize


Dominica


Grenada


Guyana


Haiti


Jamaica


Montserrat


Saint Lucia


St. Kitts and Nevis


St. Vincent and the Grenadines


Suriname


Trinidad and Tobago


2. the "Single Domestic Space" is what?

3. There is nothing to state where the information (to be filled in on the excel form) is to be submitted if one does not have internet capability aboard their vessel?

4. There is nothing to state when the information (to be filled in on the excel form) is to be submitted if one does not have internet capability aboard their vessel?

5. There is nothing to state how the information (to be filled in on the excel form) is to be submitted if one does not have internet capability aboard their vessel?

6. There is nothing to state what the 'time limits' requirements are for submission?

7. What are the penalties for not complying?

My friends wish to comply as they do not wish to fall foul of the regulations or be prosecuted.

Look forward to hearing from you so that I can advise/send your response to them.

Best regards
 
Hi Rum Pirate

More forms for us to fill I see!

The latest that I've read and heard on this particular fiasco is that no one in authority at any port of arrival has any idea about how to use or disseminate the information and the whole plan is being revised so the full implementation has been put back to a date not yet known.

Still arriving and leaving the old fashion way, book out get clearance papers, arrive book in get visa for duration of stay.

Mark
:)
 
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