Microsoft Outlook help please (non boaty)

[Magic_Sailor]

I am increasingly using Microsoft Outlook - tasks, calender, customer contacts etc.

I am worried about my pc failing. So, how can I

1. Back up outlook data onto floppy?
2. Transfer outlook data to another machine should I get one?

I've looked around Outlook itslef and I can't see a way. I may of course have missed something.

Thanks in advance

Magic

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[johna]

Try the Inport & Export tab in the File menu this should enable you to do what you want.

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[Jools_of_Top_Cat]

you need to locate your outlook.pst file. For different operating systems it will be located in different places. This can be a very large file, upwards of 50MB is not unusual for me as I tend to keep posts for ages before clearing out.

This file also contains your address (contacts) book and other personal items like calendar. It does not annoyingly rebuild your outlook bar if you use it nor you filters for posts.

It can be worth zipping it, but I think you are being a little over ambitious hoping to back up to floppy, I back mine up monthly to a CDRW.

When you start outlook again after a system build you will have to IMPORT the old outlook.pst file and sit back while outlook does this, it is quite simple in that regard.

Unless someone knows a better way?

<hr width=100% size=1>Julian

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[pragmatist]

Beware ! MS Outlook is just about the most targetted software for viruses. If you use it for email be very careful and get yourself a good virus checker such as Grisoft's AVG (freeware) - many viruses capture the Outlook address book and send emails to all your friends, purporting to be from you !

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[circumnavigation]

Which version of Microsoft Office are you using, when you mention Microsoft Outlook? I assume you do not mean Outlook Express!

As a company we use Office 2000 Professional, with the backups of all data being carried out at 02h00 to a seperate server. Should the system go down during the day, no information is lost as you can obtain from MS, at a cost, a link directly to them but you have to be on broadband 24/24 for this to happen.

Martin

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[ubuysa]

If you visit the Micro$oft Office update site <A target="_blank" HREF=http://office.microsoft.com/officeupdate/default.aspx>here</A> you can download an add-in that lets you schedule backups of your outlook.pst file to a loaction of your choice (even CDROM as has been suggested). Make sure you downlaod the one for the version of Office/Outlook you have.

Tony Cross

<hr width=100% size=1>There are 10 kinds of people, those who understand binary and those who don't.

 

[andymcp]

Your Outlook files should be somewhere like C:\Documents and Settings\YOURLOGIN\Local Settings\Application Data\Microsoft\Outlook where YOURLOGIN is the username you log into your PC as. If you can't see those folders then you need to enable hidden folders (normally Control Panel -> Folder Options -> View tab -> Advanced Settings box and check the 'Show hidden files and folders' radio button). Then go back to your C drive and start following the path above again.

To back it up, just copy the file (normally just called 'outlook') to another machine, or to some form of removable drive. If you don't have a CD writer and the file is pretty big, think about getting a USB memory stick. They're cheap and do a fine job, and mean that your copy is not on the machine where you're worried about a crash! It also means if the other machine tthat you want to transfer them to isn't networked then you just plug the memory stick into machine 2 and drag the files over.

Hope that helps. )

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[ColdFusion]

As mentioned above, the location of your .pst file will depend on your operating system (windows 98 stores .pst files in a different location to Windows XP for example). So to save trawling through your hard drive click START > RUN and type "*.pst" (without the quotes) and click OK. This will find all .pst files on your PC/Laptop (assuming you only have one hard drive installed). Then just copy your .pst file to a CD-R/CD-RW/DVD-R etc, etc, as per the above advice.

If you're not already using it you may also want to use the AUTOARCHIVE facility built into Outlook. Right-click on your Inbox, select PROPERTIES, then select the AUTOARCHIVE tab at the top.

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[cgull]

The whole thing seems a bit complicated to me............I need to do the same but cant really understand it.

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[Jools_of_Top_Cat]

which operating system are you using

then I can talk you through it /forums/images/icons/smile.gif type you through it then

<hr width=100% size=1>Julian

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[tonydyer]

Go to www.genie-soft.com and you will find an excellent backup system, which you can download. It's a trial copy but costs very little if you decide to get it full time. When you backup it produces an executable file with all your backed up files contained in it. This can be stored on a floppy if you have only a small amount of information or onto a CD-RW if you have a lot. The little programme finds all the e-mail, address book, outlook settings etc files on your PC to back up and compresses them within the executable file, so that if you have a crash all you have to do is to go to the saved executable file, double click and it will restore everything from whence it came!! It is very easy to use!

Any queries let me know. Tony

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