Documentation needed?

[kiulseth]

Hi folks,

I'm planning to borrow my friends yacht for sailing cross atlantic to Trinidad and Tobago via Madeira, Canary and Cape Verde islands. What papers will be needed for this. Must I for instance have a document from my friend (the owner) stating that I'm allowed to use his boat?

And what other documents need to be onboard the boat?

Kind regards Klaus

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[snowleopard]

the essentials on arriving in trinidad will be (a) cert of registry (b) crew passports (c) clearance from previous port.

the last is particularly important as we europeans are used to pushing off without telling anyone but on the other side you must present outbound clearance when clearing in. they might even send you back to get it!!

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[jamesjermain]

A letter of authorisation will be important. The letter should make it clear that you are not chartering the boat and that neither you or your crew are making any payment, either in money or in kind, to the owner. You and your crew may share expenses but you must not take a fee from your crew.

You should also carry the appropriate ship's radio licences and operator's licences, registration certificate, VAT receipts, certificate of insurance, a crew list (full names, date and place of birth and passport number). If you have a sailing qualification it won't do any harm to have that on board as well. Of course all crew must have full passports

When you call in at all the destinations you mention, with luck you will only need a certificate of registration, crew list and passports. When you leave the EU, you must clear out with customs. When you arrive at your next destination you will check in and out for the following one and so on. Keep all these pieces of paper. You must, at least, have your clearance out on one country to hand in when you enter the next.

When you return to the EU you will need proof of VAT paid and RCD compliance.

This is quite a complicated subject. The above is correct, I believe, as far as it goes, but you should, perhaps, check with the RYA that I haven't missed anything. I am sure any errors and/or omissions will be seized on by other Scuttlebutters.

Good luck.

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[Doug_Stormforce]

Different countries, different documents, to make life easy I carry with the ships papers the same documents for everywhere:-

Ships Log
Passports/visas and E111s
Clearance documents (customs) very important if going to Carib
Ships radio license
SRC or VHF License (radio operators license)
Personal licenses/certification
Ships registration
Bill of sale
Proof of VAT paid
Crew List
Insurance
RCD Documentation
Spare passport photos
and for many ports a couple of bottles of something nice to speed up the process.
Also where appropriate you will need to comply with other regs.


For Cape Verde if staying ashore you will need Visas (not if staying aboard and there for less than 3 months).

For Maderia if you intend to stay more than 90 days from EU (60 if you from USA or Canada) a visa is required.

For Canaries much the same if you are from EU, Canada, USA Australia or New Zealand and stay for more than 90 dats a permit/visa is required. From anywhere else then visa before you arrive.

I have not yet been to Trinadad and Tobago but its amazing what a friendly smile and a few dollars does in that part of the world.

Have a good trip

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